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Executive Assistant

Posted On	15th Jan 2018
Location	South Industrial Area, Greater Accra, Ghana
Preferred Qualifications	Bachelor Degree In Finance, Accounting Or Business Administration Or A Related Field
Contract Type	Permanent
Min. Years of Exp	5 years
Age Range	Any
Preferred Gender	Female
Interview Date	21st Feb 2018
Start Date	28th Feb 2018
Preferred Skills	High Level Computer Skills And An In-depth Knowledge Of Relevant Software Such As Microsoft Office Suite, Knowledge Of Standard Office Administrative Practices And Procedures, Attention To Detail And Must Be Bilingual.
Description	KEY RESPONSIBILITIES •Coordinate The Daily Business Of The MD By Regularly Reviewing Diary, Meeting And Travel Demands And Identifying Possible Issues Which May Impact On The Activities Of The Office Of The MD. •Provides Sophisticated Calendar Management. Prioritizes Inquiries And Requests While Troubleshooting Conflicts With Little Guidance; Makes Judgments And Recommendations To Ensure Smooth Day-to-day Engagements. •Assigned Work Related To Human Resources •Analyze Enquiries And Requests From Internal And External Stakeholders, Determine And Take Appropriate Action On Behalf Of The MD, Including The Redirection Of Enquiries To Appropriate Personnel. •Maintain Client Confidence And Protect The Professional Integrity Of The MD And Board By Keeping Information Confidential. •Communicate And Liaise With Senior Executives From Public And Private Organizations On A Wide Range Of Issues, Respect Confidentiality And Maintain Effective Working Relationships. •Manage The Flow Of Incoming/outgoing Correspondence For The Office Of The MD Whilst Also Being Required At Times To Assist With Whole-of-organization Correspondence Coordination. •Coordinate Meetings For The MD, Including Coordination Of Attendees, Organizing Pre-briefs Where Required And Preparation Of Meeting Minutes. •Provide Historical Reference By Developing And Utilizing Filing And Retrieval Systems. • Maintain Office Supplies Inventory By Placing Orders To Maintain Required Inventory Level, Evaluating New Office Products And Verifying Receipt Of Supplies. Provide General Administrative Support To Other Sections Of The Company As Required, To Ensure Consistent And Efficient Processes Are Maintained. •Continually Review Duties And Operations To Ensure Optimal Efficiency In The EA Role. •Coordinate The Arrangement Of Whole-of-organization Travel Bookings In An Efficient And Cost Effective Manner.
Conditions	None