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Executive Secretary

Posted On 16th Aug 2018
Location Accra, Accra, Ghana
Preferred Qualifications - Bachelor’s Degree (or Equivalent) In Any Relevant Field But MBA Or Its Equivalent Is Preferred
Contract Type Permanent
Min. Years of Exp 10 years
Age Range Any
Preferred Gender Any
Interview Date 27th Aug 2018
Start Date 3rd Sep 2018
Preferred Skills -- Must Be Committed To The Highest Level Of Ethical Conduct, Personally And Corporately By Being Open, Honest And Meeting Commitments Made To Others.
Description The Executive Secretary Will Assist The President/Board Chairman Of The Association In The Discharge Of His Mandate. The Role Will Work With Minimum Supervision Key Responsibilities Organization: - The Executive Secretary Supports The Board Members And Established Committee Chairs With Information, Materials And Assistance In Handling Corporate Activities. - He Or She Maintains Policy Documents; Assists With The Logistics And Organization Of The Membership And Board Meetings And Any Meetings As May Be Determined From Time To Time And Manages All Correspondence Directed To The Offices Financial: - The Executive Secretary Maintains All Corporate Books And Accounts, Receives And Disburses Funds, And Handles All Corporate Financial Transactions In Accordance With National Accounting Standards. - Shall Prepare Operating And Expense Budgets For The Secretariat - He Or She Provides The Board With Financial Information As Required; Identifies Financial Resources; Prepares Grant Applications; Assists The President And The Board In Fundraising Campaigns; Participates In The Preparation And Maintenance Of The Association's Budget; Handles All Billing And Collection Of Funds; Maintains Inventory Of Tangible Corporate Assets For Audit And Tax Purposes; Maintains Good Financial And Business Relationships With Banking Institutions, Maintains Good Corporate Relationships With Companies Engaged With. Publications: - The Executive Secretary Assists The Executive Director In Updating Maintaining The Website; Assists With The Writing, Editing, Production And Distribution Of Newsletters Of The Company; Negotiates For Printing And Mailing Of Publications; Secures And Manages Bulk Mailing Permits As Required; Meets All Reporting Obligations And Fills Requests From Individuals, Organizations And Governments For Our Services Personnel: - The Executive Secretary Coordinates And Remits Payment For All Employee Benefits; And Assures That All Corporate And Payroll Taxes Are Paid Promptly, And Associated Forms Prepared Accurately And Submitted In A Timely Manner. MODE OF APPLICATION Potential Candidates Must Submit A Written Application Letter With The Following Attachments: • Full Curriculum Vitae With List Of Publications And Copies Of Certificates • Names And Contact Details Of At Least Two (2) Referees • Brief Statement Of Not More Than Three (3) Pages Indicating The Applicants Vision For The Role Core Values Competencies - Must Be Committed To Delivering The Best, Highest Quality Service To All Members And Stakeholders.. - Must Be A Team Player Encouraging United Front At All Times. - She/he Must Be Committed To Delivering Clear, Effective Communications And Taking Responsibility For Understanding Others. - The Executive Secretary Must Be Someone That Can Be Relied Upon To Do The Work That's Required Every Time, Consistently Ensuring That Work Responsibilities Are Covered And Expected Results Are Achieved. - Able To Self-manage And Work Independently In A Dynamic, Constantly Changing Environment - Must Be Politically Astute Other Requirements - Must Have Adequate Knowledge Of The Information And Communication Sector Of Ghana - Must Have A Proven Experience In Public Relations - Must Be Able To Operate At The Board Level - Background In Law Is Preferable - Must Be An IT Literate And Competent In The Use Of Microsoft Office Suite - Effective Project And Operational Management Skills
Conditions None